The following words and expressions have the following meanings in this document:
“Co-requisite”: a requirement that must be met by enrolling in an associated unit at the same time as enrolment in the stipulated unit.
“Course”: a program of study leading to an accredited higher education award of the University.
“Credit Points”: numerical values attached to each unit or component of a course.
“Cross-institutional”: relates to a student undertaking study at one institution as part of the course of study for another institution where both institutions formally recognise the study for purposes of credit.
Enrolment on a “non-award basis”: the student has approval to undertake an individual unit or units offered within a course or non-award course.
“Fee”: any course fee, late fee or other ACU charge or fine for which the student is liable.
“Full-time”: enrolled for 75% or more of a standard full-time workload for that year of the course.
“Higher degree by research”: a course in which the thesis component constitutes no less than two-thirds of the degree requirements.
“Non-award course”: a program of study leading to an award other than an accredited higher education award.
“Prerequisite”: a requirement that must be met by a student before enrolment in the stipulated unit.
“Postgraduate”: a course for which completion of an undergraduate degree is the normal entry requirement.
“Supervisor” in relation to an examination: includes the Area Supervisor and individual Supervisors appointed for purposes of invigilation of examinations.
“Undergraduate”: an accredited post-secondary course at the level of Bachelor degree, Associate Degree, Advanced Diploma or Diploma and includes a graduate entry Bachelor degree.
“Unit”: a particular subject area within a course, which has a specified number of credit points.
A Course Co-ordinator may undertake roles under these Regulations in accordance with delegations from the Head of School in respect of a particular course.
This part relates to all award courses and units within award courses other than higher degrees by research, which are covered by the Research and Professional Doctorate Degree Regulations. Other requirements specific to individual courses should be read in conjunction with these regulations. It is the responsibility of students to ensure the accuracy of their enrolment in accordance with the course requirements and these Regulations.
Designated Admissions Officers are authorised to act on behalf of the University to admit students to a course.
Eligibility for admission to a course is determined by the applicant's capacity to meet the specific entry requirements approved by Academic Board for that course.
2.2.1 Undergraduate courses
Eligibility for admission to an undergraduate course is assessed on the basis of results obtained in Australian State Year 12 courses, or other equivalent qualification or experience.
2.2.2 Postgraduate course
2.2.3 Special entry
Applicants whose educational qualifications do not satisfy the requirements for admission to a particular course but who have a sound and sufficient basis for application supported by relevant documentation may be granted admission to the course by the Head of School.
2.2.4 Students excluded from other institutions
Applicants who are currently serving a period of exclusion from another university or tertiary institution will not be considered for admission until that period of exclusion has been completed. In cases where no specific period of exclusion has been identified, the applicant will be considered for admission not earlier than two semesters from the date of exclusion.
2.2.5 English language proficiency
Any student seeking admission on the basis of a qualification undertaken in a language other than English must demonstrate English language proficiency.
International students seeking admission must satisfy standard admission requirements for the relevant course, together with English language proficiency requirements.
Students may apply to defer the offer of a place in an undergraduate course, subject to the following provisos:
(a) requests for deferment must be lodged prior to the first week of the relevant semester;
(b) while deferments are normally granted, Faculties may choose not to grant deferments in any one year;
(c) deferments are not normally granted in the mid-year admissions round;
(d) the maximum duration of a deferment is twelve months;
(e) deferment can only be granted for the course in which the student has received the offer of a place; and
(f) deferments cannot normally be transferred to the same course at another campus.
2.4.1 No change in financial status
Students who have successfully completed at least one semester of study at the University may apply for transfer to another course of the University at the same or another campus. Students must meet the entrance requirements and selection criteria for the course to which they are transferring (Regulation 2) and must follow normal admission and withdrawal procedures (Regulation 3.4) for the respective courses.
2.4.2 Transfer from fee paying to HECS liable place
An undergraduate student enrolled on a fee paying basis may not apply to transfer to the same or another course on a HECS liable basis unless they have completed 80 credit points while enrolled in the course on a fee paying basis.
Transfer will be dependent upon satisfactory level of achievement and availability of HECS places in the relevant course.
Students who have completed at least one semester may apply for transfer within the same course between campuses of the University. A determination on the transfer application will take into account the academic status of the student, availability of student places, and compatibility in relation to the delivery of the course at each campus (eg majors, specialisations offered).
Transfers are available only from the commencement of a semester and must be lodged with Student Administration and approved by the Course Co-ordinator in the School to which the student is transferring.
The Academic Registrar will cancel enrolment if an applicant is found to have been admitted on the basis of fraudulent or misleading information. Fees paid may be forfeited.
3.1.1 Requirements for enrolment and re-enrolment
In order to become an enrolled student, a person who has been offered a place in a course must complete the required enrolment procedures. Enrolment is not complete until all relevant University and government fees and charges have been paid or approved payment arrangements have been made. Each year at re-enrolment time continuing students must complete the relevant re-enrolment procedures by the prescribed date.
3.1.2 Fee for late enrolment, re-enrolment or variation
A person who fails to complete procedures for enrolment, re-enrolment or variation of enrolment by the due date will be required to pay a late fee in order to be an enrolled student.
3.1.3 Non-acceptance of enrolment or variation of enrolment after prescribed date
Enrolment in a course or unit will not be accepted after the date prescribed by the University.
3.2.1 Correspondence from University
Correspondence from the University will be sent to the mailing address notified on the enrolment or variation of enrolment form, except where students have provided an alternative address for specific periods of the year. Students will be deemed to have received correspondence by the normal postal delivery time.
3.2.2 Correspondence from student
Correspondence from a student will be deemed to be effective on the date of its receipt by the University.
3.2.3 Change of name and address
Students must notify the University immediately and in writing of any change of name or mailing address. Documentary evidence such as a marriage certificate must be provided as proof of change of surname.
3.3.1 Period for adding units
Subject to the approval of the Course Co-ordinator a student may add units to an existing enrolment, provided that such changes are requested:
(a) within the first three weeks in a semester; or
(b) before commencement of lectures in the case of units offered in a summer or winter semester or by weekend or another intensive mode.
3.3.2 Late addition of units
A student may add a unit to an existing enrolment after the periods noted in Regulation 3.3.1 (a) and (b) above only if:
(a) approved by the Course Co-ordinator in consultation with the Lecturer-in-Charge, in order to correct an error in enrolment identified and corrected within 30 days of the HECS census date; or
(b) approved by the Dean, on the recommendation of the Course Co-ordinator after consultation with the Lecturer-in-Charge, on the basis of exceptional circumstances; any such late change may incur liability for additional fees and charges.
3.4.1 Withdrawal from units
Advice should be sought from the Course Co-ordinator before withdrawing from units.
3.4.2 Non-effective enrolments
If a student withdraws:
(a) before the end of week three of lectures in a semester; or
of lectures in the case of a summer school, or
the enrolment will be regarded as non-effective and will not be recorded on the transcript.
3.4.3 Withdrawal without academic penalty
A student may withdraw from a unit without academic penalty up to:
(a) 31 March for units commencing in first semester;
(b) 31 August for units commencing in second semester;
(c) completion of one third of practicum, if the unit is only undertaken in practicum mode; or
(d) the end of the first day of lectures in the case of summer school or units offered by weekend or another intensive mode.
3.4.4 Special circumstances
In special circumstances a student may withdraw from a unit without academic penalty after the above dates if the Course Co-ordinator determines that such a withdrawal is warranted.
3.4.5 Withdrawal with academic penalty
A student who withdraws from a unit after the dates listed in Regulation 3.4.3 but prior to Examination Week will be recorded as having failed the unit.
3.4.6 Withdrawal from course
A student who withdraws
from all units in a semester or fails to enrol in any units in a semester
without obtaining Leave of Absence is deemed to have withdrawn from
the course and must apply for re-admission under Regulation 2.
3.5.1 Outstanding debts
A student who is in debt to the University because of non-payment of any fee, charge or other debt to the University and who fails to make satisfactory settlement of that debt after notice from the University may not be permitted by the Academic Registrar to enrol or re-enrol until satisfactory arrangements have been made for settlement of the debt.
Subject to approval by the Course Co-ordinator a student may be enrolled concurrently at another tertiary institution in a unit or units which, if successfully completed, will be credited to the student’s course in this University.
A student may not normally
enrol concurrently in more than one course. This provision may be waived
in exceptional circumstances with the approval of all relevant Heads
The minimum and maximum period for completion of a course will be specified by Academic Board for each course and prescribed in course requirements. The maximum period of candidature will normally be one year more than twice the minimum period. The maximum period will not include any period of approved Leave of Absence (Regulation 3.12) or termination of enrolment from the course (Regulation 4.2).
3.9.1 Types of credit
The Course Co-ordinator may grant credit towards an award of this University for previous tertiary studies and/or recognised prior learning. Credit may be in the form of any one or more of the following:
Specified Credit: credit granted for one or more units of the course.
Block Credit: credit granted for complete sections, such as semester or year of the course.
Unspecified Credit: credit granted, usually in the form of credit points, if previous study does not correspond precisely with components of the course or for recognised prior learning. Unspecified credit is granted only for elective or general studies components of courses. It cannot be granted in courses which do not contain such components.
Specified Credit will only be granted if the student has previously passed subjects substantially the same as the unit(s) for which Specified Credit is sought.
If Block or Unspecified Credit is granted the amount of credit granted will be expressed in terms of credit points and identified in terms of the course completion requirements. Credit will not be granted for segments of a unit.
3.9.2 Credit applications
Applications for credit and/or recognised prior learning should normally be submitted no later than the census date in the first semester of the student’s enrolment in the course.
A student who has failed a unit may not subsequently seek credit for that unit unless the application is based on tertiary studies successfully completed after the student had failed the unit.
3.9.3 Maximum allowable credit
The maximum credit that may be granted on the basis of previous studies or recognised prior learning is:
Bachelor’s [4th Year Upgrade]: half of the course.
Bachelor’s degree: two-thirds of the course.
Honours requirements: nil.
Graduate Certificate: half of the course.
Graduate Diploma: half of the course.
Master’s degree excluding theses, dissertations or research projects:
two thirds of the course in the case of a 120 credit point degree;
one half of the course in the case of an 80 credit point degree.
3.9.4 Time limit
A student will not be granted credit for units completed more than ten years previously, unless approved by the Head of School on the basis of evidence of subsequent development and life or work experience in the discipline.
Credit granted for prior study or learning will lapse if the student has not qualified for the award, to which it was credited, within ten years of completing the study or learning on the basis of which such credit was granted.
3.9.5 Credit once only
Credit for prior study or learning may be granted once only towards any completed award of this University.
3.9.6 Level of prior studies for which credit may be granted
In an undergraduate course credit may be granted on the basis of prior successful undergraduate or postgraduate studies. In a postgraduate course credit may be granted on the basis of prior successful postgraduate studies only.
3.9.7 Application for review of credit granted
A student who is dissatisfied with the decision concerning credit may write to the Head of School seeking a review of the decision. The decision of the Head of School will be final.
In special circumstances the Course Co-ordinator may approve a student's substituting an equivalent unit from this or another university for a required unit in a course.
Students wishing to enrol in more units than a normal full-time course load in any semester must first obtain the written approval of the Course Co-ordinator. The student's previous academic record will be taken into account in determining approval.
A student seeking Leave of Absence must apply to the Course Co-ordinator and provide evidence of special circumstances which warrant the granting of such leave. Leave of Absence will not be granted until results have been recorded for at least one semester in the course.
3.12.2 Effect of Leave of Absence
If a student has been granted Leave of Absence during a semester, the results of units in progress are subject to Regulation 3.4.
3.12.3 Status during Leave of Absence
A student granted Leave of Absence is not an enrolled student but is entitled to re-enrol at the end of the period of leave.
3.12.4 Return from Leave of Absence
Any student granted Leave of Absence must comply with procedures for re-enrolment. A student returning from Leave of Absence must do so at the commencement of a semester.
3.12.5 Maximum Leave of Absence
The maximum cumulative period of Leave of Absence is two semesters.
3.12.6 Applicable course rules upon re-enrolment
A student returning from Leave of Absence must complete the course in accordance with the conditions and course regulations in force at the time of the return.
3.12.7 Failure to re-enrol after Leave of Absence
A student who does not re-enrol after a period of Leave of Absence will be deemed to have withdrawn from the course (Regulation 3.4.6) and must apply for re-admission.
The University may from time to time prescribe fees or charges associated with student enrolments, the due dates for payment thereof and penalties for failure to pay the prescribed amount by the relevant due date.
Payment of prescribed fees and any other charges or penalties imposed is a prerequisite for enrolment and for the person’s status as an enrolled student. If as a result of a student varying his/her enrolment under these Regulations any further fee becomes payable, the variation of enrolment will not take effect until such further amounts have been paid.
5.1.1 Designation of Lecturer-in-Charge
There will be a Lecturer-in-Charge, nominated by the Head of School, for each unit offered by that School. The Lecturer-in-Charge of the unit is responsible for coordinating the preparation of Unit Outlines and for coordinating results in accordance with School guidelines.
5.1.2 Assessment may include a range of methods such as formal end of semester examination, continuous assessment throughout the semester, written assignments, essays, theses, practical assessments and field trips/projects. Students will be advised at the commencement of their studies as to what methods will be used.
5.1.3 Completion of unit requirements
(a) comply with all University statutes and rules;
(b) pay all relevant fees and charges;
(c) complete all unit requirements as prescribed in the Unit Outline; and
(d) gain a grade of Pass Conceded or higher in accordance with Regulation 5.3.
Examples of unit requirements include –
§ attending classes (eg lectures, tutorials, laboratory and practical classes)
§ undertaking and submitting research and assignment work for assessment
§ undertaking projects and/or group work
§ undertaking examinations
§ undertaking field work, industrial and/or practical placements or volunteer experience
§ undertaking police checks or submitting declarations such as ‘prohibited person declarations’
§ obtaining a current first aid or CPR certificate
§ undergoing required immunisation.
5.1.4 Unit Outline
By the end of the first lecture week the Lecturer-in-Charge of the unit is to make a Unit Outline available to each student enrolled in that unit. The Unit Outline includes details of unit objectives, assessment tasks, percentage of marks allocated to assessment tasks, dates for the submission of assessment, and any special requirements of that unit.
5.1.5 Attendance requirements
Attendance at scheduled lectures and classes is expected. It is compulsory to attend classes so designated in Unit Outlines.
5.1.6 Allocation of grades
Grades in a unit are assigned by the Lecturer-in-Charge, and must be ratified by the Head of School or nominee prior to submission to Student Administration; if the Head of School or nominee is unable to ratify a grade the Head is entitled to seek the opinion of a second expert examiner in consultation with the Lecturer-in-Charge. A student's grade in a unit may be changed only within six months of the original allocation of final grade and then only with the approval of the relevant Head of School, or as provided under Regulation 7.
5.1.7 Factors affecting performance
If a student believes that personal circumstances are likely to affect performance in an assessment task in a unit the student is responsible for notifying the Lecturer-in-Charge and Course-Co-ordinator before the due date for submission of an assessment task. Alternatively, students may discuss their concerns with the appropriate Head of School, prior to the submission date for an assessment task.
5.1.8 Extension for an assignment
A student may apply to the Lecturer-in-Charge for an extension to the submission date of an assignment. Requests for extension shall be made on or before the due date for submission, and must demonstrate exceptional circumstances which warrant the granting of an extension.
Assignments submitted after the due or extended date will incur a 10% penalty of the maximum marks available for that assignment. Assignments received more than three calendar days after the due or extended date will not be allocated a mark.
5.1.9 Extension for submission of Honours thesis
An Honours student may apply to the Head of School for an extension to the submission date of an Honours thesis. Requests for extension shall be made on or before the due date for submission, and must demonstrate exceptional circumstances which warrant the granting of an extension. The maximum extension which may be granted is 6 months.
Honours theses submitted after the due or extended date will incur a penalty of at least 10% of the average of the thesis examiners’ marks.
5.2.1 Warning and counselling of students at risk
A student who has failed more than 30% but less than 50% of the credit points for which the student enrolled in any semester will be warned that further failure may lead to liability for termination of his/her enrolment. Such a student will also be encouraged to undertake academic counselling before continuing in the course.
5.2.2 Requirement to show cause why enrolment should not be terminated
A student will be required to show cause why his/her enrolment should not be terminated if the student has failed 50% or more of the credit points for which the student enrolled over any two consecutive semesters.
A student in an Honours program will be required to show cause if the student has achieved less than a Pass in any individual coursework unit in the Honours program.
5.2.3 Timing of submission showing cause why enrolment should not be terminated
Any submission from a student showing cause why his/her enrolment should not be terminated must be in writing and be submitted within 10 working days from the date of notification of the requirement to show cause.
5.2.4 Consideration of show cause submission
The submission from a student showing cause why his/her enrolment should not be terminated will be considered by the relevant Course Co-ordinator who may determine:
(a) that the cause shown is of sufficient merit to warrant the student’s continuation in the course;
(b) that the cause shown is of sufficient merit to warrant the student’s continuation in the course, subject to specified provisos; or
(c) that the cause shown is not of sufficient merit to warrant the student’s continuation in the course.
The student will be advised of the decision of the Course Co-ordinator within 20 working days from the date of notification of the requirement for the student to show cause.
5.2.5 Termination of enrolment
A student’s enrolment in a course of study is terminated, unless otherwise determined by the Head of School, if the student:
(a) has failed any unit on three occasions;
(b) has failed the same clinical or teaching practicum (or other assessable professional practical experience unit) on two occasions or failed two separate clinical, teaching or counselling practicum units;
(c) having previously been allowed to re-enrol for cause shown, subsequently has failed any unit; or
(d) has exceeded the maximum time for completion of the course.
5.2.6 Effective date of termination
Any termination of enrolment under this Regulation will take effect from the end of the semester during which the student became liable for such termination.
5.2.7 Request for review of termination
A student may apply for review of any termination of enrolment under the provisions of Regulation 7.
5.2.8 Application for re-admission to same course
Any subsequent application for re-admission to the same course will not be considered until at least three semesters have elapsed from the date of termination. Re-admission is subject to approval by the Head of School.
5.2.9 Application for admission to different course
A student whose enrolment in a course has been terminated may subsequently apply for admission to another course.
5.2.10 Application for re-enrolment in units failed
A student who has failed a unit on three occasions may not enrol in units in that discipline until at least three semesters have elapsed from the date of termination; re-enrolment in such units is subject to the approval of the Head(s) of School(s) concerned.
5.3.1 Time for completion of unit requirements
It is expected that each student shall complete the assessment requirements for all relevant units no later than the end of the Academic Board-defined examination period for the relevant semester.
5.3.2 Result grades
All units shall be assessed and recorded according to the following codes:
* Delays in finalisation can cause difficulties for students in terms of graduation, application for scholarships and applications to enrol at other institutions.
Note: Lecturers-in-Charge of units should be able to demonstrate in writing to the Head of School or assessment review committee that their assessment components include tasks that fall on the full range of the performance scale that extends from elementary to sophisticated performance.
In undergraduate units that have 30 students or more it is expected that normally no more than 20% of the students would be awarded Distinction and/or High Distinction grades, between 20% and 25% would be awarded Credit grades and up to 15% would be awarded Pass Conceded or Fail grades. The balance would be awarded a Pass grade
In units with fewer than 30 students, Lecturers-in-Charge should be guided by this distribution. In situations where there is a significant deviation from these percentages, the Lecturer-in-Charge should be able to demonstrate to the Head of School, or an assessment review committee established by the Head of School, relevant evidence to substantiate the decision. Where such evidence is not available, grades will be scaled to achieve the expected distribution.
In postgraduate units a higher level of performance would be expected. The Lecturer-in-Charge should be able to demonstrate to the Head of School the appropriateness of the recommended grade distribution.
5.3.3 Pass Conceded
A student may be awarded a Pass Conceded grade by the Head of School in exceptional circumstances. A Pass Conceded grade does not meet prerequisite requirements for enrolment in units requiring a minimum of a pass grade. A Pass Conceded grade may only be redeemable upon the student re-enrolling in the unit in a subsequent semester and attaining a grade of Pass or better. A pass degree student may not accumulate a Pass Conceded grade in units amounting to more than 15% of the total credit points required for completion of the award. A unit in which a Pass Conceded grade has been awarded may not be counted towards the requirements of an Honours year or postgraduate program.
“Plagiarism” occurs when a student presents as their own work the thoughts, ideas, findings or work of another person or persons, without due acknowledgement of the source.
“Collusion” occurs where a student works with others, without permission, to produce work which is then presented by individual students as their separate assignments and/or where the work is almost identical or mostly the work of one of them. Collusion is a form of plagiarism.
“Recycling” means the submission for assessment of one’s own work, or of work which is substantially the same, where:
(a) the work has previously been counted towards the satisfactory completion of another unit of study credited towards another qualification; and
(b) the Lecturer-in-Charge has not granted prior written consent for the student to reuse the work.
Note: Examples of plagiarism, collusion and recycling are contained in the Academic Honesty Policy which is available at http://www.acu.edu.au/course_areas/Handbooks
5.4.2 Investigation and resolution of any allegation of plagiarism, collusion or recycling
Any allegation of plagiarism, collusion or recycling will be investigated and resolved in accordance with the Academic Honesty Policy.
5.4.3 Consequences of exclusion
In the event that a student is excluded for breach of the Academic Honesty Policy any subsequent application for re-enrolment will not be considered until at least three semesters have elapsed from the date of exclusion. Re-enrolment is subject to approval by the relevant Head of School.
The examination timetable will be posted on the intranet approximately three weeks before the examination period begins. It is the responsibility of each student to ascertain the correct information regarding dates, times and venues of examinations, and to notify Student Administration of any clashes. Information regarding examination times will not be given over the telephone. Students who misread the examination timetable will not be entitled to another examination.
6.2.1 Students to sit examinations at campus they attend
Unless the Academic Registrar otherwise approves, students must sit examinations at the campus at which they attend classes for the unit being examined.
6.2.2 Location of examinations for students enrolled in external, on-line or off-campus mode
Students enrolled in a course in external or on-line mode or at a location other than an ACU campus will normally sit examinations at the established examination centre closest to their semester address. For students enrolled in on-line mode, examinations may also be on-line. Students will be notified in writing of the location of the examination venue.
6.2.3 Variation of examination venue
A student who seeks to sit an examination at a venue other than that which would normally apply under sub-regulations 6.2.1 and 6.2.2, must make written application to the Academic Registrar at least six weeks before the commencement of the examination period. If special arrangements are required to enable a student to sit the examination at an alternative venue, the student may be required to pay a prescribed fee.
Students with special needs should consult Student Services to register those needs as early as possible and preferably at the time of enrolment.
Adjustments to the examination conditions for students with special needs may be approved by the Course Co-ordinator. If the special need relates to disability the Course Co-ordinator will consult with the relevant Disability Liaison Advisor in determining the adjustment to the examination conditions.
6.4.1 Availability of Lecturer-in-Charge
The Lecturer-in-Charge of a unit will be present at the beginning of the examination and be contactable during the whole of the examination, to answer any questions which may arise regarding the examination paper.
6.4.2 Powers of Supervisors
Supervisors will have responsibility for the conduct of examinations. A Supervisor has and may exercise such powers as are reasonably necessary to ensure the proper and efficient conduct of the examination.
A Supervisor may:
(a) require any person present in the examination room to
(i) provide an ID card or other evidence to confirm their identity and eligibility to be in the examination room;
(ii) show that the person does not have in their possession any unauthorised material as specified in the Academic Honesty Policy;
(iii) answer any question relating to that person’s behaviour while in the examination room;
(iv) leave an examination room;
(v) comply with any direction the Supervisor deems necessary to ensure the proper and efficient conduct of the examination; or
(b) confiscate any material which the Supervisor considers to be unauthorised material; the Supervisor will submit it with a report to the Examinations Officer.
If a Supervisor considers that a candidate’s behaviour, dress or appearance is such as to disturb or distract any other candidate, the Supervisor may require the candidate to leave the examination room or may allow the candidate to remain in the examination room subject to such conditions as the Supervisor may determine.
A Supervisor need not give a candidate a reason for any direction given to the candidate.
6.4.3 Entry to examination room
A person other than a Supervisor or other authorised person may not, except with the permission of a Supervisor, enter or remain in an examination room during an examination or during the period of 45 minutes immediately preceding or immediately following an examination session.
A candidate, on entering an examination room, must proceed without delay to the place to which the candidate is directed by a Supervisor or by notice or other means and will not leave that place except with the permission or by the direction of a Supervisor.
A person, whether a candidate or not, who is permitted to enter or leave an examination room must comply with all conditions on which such permission is given.
6.4.4 Starting time
Times listed on the timetable are the times when students are allowed to commence reading or commence the examination, if there is no provision for reading time.
6.4.5 Reading time
Unless otherwise specified, 10 minutes are allowed for reading time prior to the commencement of writing the examination. Candidates must not commence writing until the Supervisor has given permission.
6.4.6 Late arrival
Candidates who arrive within the first 30 minutes after starting time will be permitted to undertake the examination but will not be allowed additional time. Candidates who arrive more than 30 minutes after the starting time for an examination will not be permitted to undertake the examination.
Candidates must bring their ID card into each examination, produce it on demand, and display it prominently on the desk during the examination.
6.4.8 Attendance form
Candidates must complete an attendance form at every examination. The completed form must be placed on the top right-hand corner of the desk. It will be collected after commencement of writing time.
6.4.9 Early departure from examination room
Except in the circumstance provided for in 6.7, candidates must not leave the examination room until 30 minutes after the writing time for an examination commenced, nor during the final 10 minutes of an examination.
Candidates who wish to leave the examination early should raise a hand and remain seated until the Supervisor has collected their papers. They may then leave if permitted to do so by the Supervisor.
6.4.10 Conduct of candidates
A candidate must comply with these Examination Room Procedures and with the Academic Honesty Policy.
6.4.11 Conclusion of examination
At the conclusion of the examination all candidates must remain seated and hand in their papers. Candidates may leave when all papers have been collected and the Supervisor has given permission to leave.
6.4.12 Where nominated materials may be taken into an examination room
In an open book examination or in other circumstances where books or other materials are permitted to be taken into an examination room, such materials will be limited to those specifically nominated by the Lecturer-in-Charge and listed on the examination paper. The Supervisor or other authorised person may inspect any such materials to ensure that they comply with the approval and do not contain any unauthorised materials.
6.4.13 Use of dictionaries in examinations
Dictionaries are not normally acceptable in an examination room.
A student from a non-English-speaking background may apply in writing to the Course Co-ordinator for approval to take a bilingual dictionary (book, not electronic) into an examination in any unit taken in their first semester only of enrolment at this University. Such application should be lodged with the Course Co-ordinator at least six weeks before the commencement of the examination period and should indicate the reason for the request. If approved, the dictionary must not contain any notations or any additional material and must be presented for inspection by the Supervisor in the examination room.
6.4.14 Use of personal electronic devices in examinations
Where use of personal electronic devices is permitted in an examination, they must be hand-held, internally powered, silent and not capable of wireless communication with other electronic devices. Any approval by the Lecturer-in-Charge must clearly identify the category of electronic device acceptable in the specific examination.
Calculators and other electronic devices approved for use in an examination must have any programmable memory cleared prior to entering the examination room.
Non-programmable calculators, where allowed, must have volatile memory only and must not have alpha facilities.
A candidate using an authorised electronic device in an examination is responsible for its operation. Any failure or malfunction of the device will not normally constitute grounds for a deferred examination or other special arrangements.
Any authorised electronic device brought into an examination room will be subject to random checking by the Supervisor and/or authorised staff member.
The University accepts no responsibility for the security of any materials left outside an examination room.
6.6.1 Application for deferred examination
A candidate who, through illness or other cause beyond the candidate’s control, is unable to attend an examination is required to lodge with Student Administration, within five working days of the day of the examination, an application to sit for a deferred examination. A medical certificate must be provided in relation to illness, certifying that the student received medical attention on or before the scheduled time of examination. A statutory declaration of the reason for non-attendance at the examination must be provided in other cases. The Course Co-ordinator will determine whether the student is to be given a deferred examination.
6.6.2 Failure to attend deferred examination
A candidate who, through illness or other cause beyond the candidate’s control, fails to attend a deferred examination may apply for alternative assessment, following the same procedure as used for the original application. The application should be forwarded to the Course Co-ordinator within five working days of the original deferred examination. Approval will only be granted in exceptional cases.
If a candidate becomes ill during an examination, the Supervisor should note the time elapsed and the nature of the illness; no extra time will be allowed for the student to complete the examination. If the candidate cannot continue with the examination, the Supervisor will note this and report the matter to Student Administration who will refer it to the Course Co-ordinator. The Course Co-ordinator will determine whether the student is to be given a deferred examination.
6.8.1 Expulsion from examination room
A Supervisor may immediately expel from the examination room any candidate who commits an infringement of Examination Room Procedures.
6.8.2 Report and investigation
A Supervisor will report any breach of Examination Room Procedures to the Examinations Officer who will refer it to the Head of School responsible for the unit. Any such allegation will be investigated and resolved in accordance with the Academic Honesty Policy.
7. REVIEW AND APPEALS
7.1.1 Clarification of result or grade
If a student wishes to obtain clarification about a result for an item
of assessment or grade in a unit, the matter must be raised with the
Lecturer-in-Charge of the unit within 10 working days of receipt of
the result or grade in question.
Where the Lecturer-in-Charge cannot be contacted, the student may submit a formal request in writing to the Head of School responsible for the unit within 10 working days of receipt of the grade.
That request must set out the basis on which the student is seeking clarification, relative to the marking schema in the Unit Outline, or make a case that published University regulations or procedures have not been observed. Lodgement of such a request does not prejudice the student’s rights under Regulation 7.3.
7.1.2 Clarification of termination of enrolment
In relation to matters associated with termination of enrolment the student may seek clarification from the Course Co-ordinator within ten working days of receipt of notification of that termination.
7.1.3 Progression to review
A student who is dissatisfied with the outcome of this informal process may request a review as outlined in Regulation 7.3 or 7.4.
A student who has requested a review or submitted an appeal may continue in the course until the outcome of the review or appeal is known.
7.3.1 Application for review
A student may ask the Head of School responsible for a unit to review the grade awarded in that unit. The request must be in writing and be received within 10 working days of advice of the grade to the student. A review may only be requested on grounds that the published University regulations or procedures have not been observed.
7.3.2 Conduct and timing of review
The Head of School or nominee will conduct the review. If the Head of School or nominee is also the assessing lecturer the material will be referred to another staff member nominated by the Dean.
The Head of School or nominee may interview the relevant lecturer(s) and the student on the basis of the written request.
The Head of School or nominee may seek advice from another lecturer in the discipline area.
The Head of School or nominee will determine any amendment to the original grade.
The Head of School or nominee will report within 20 working days of the student’s being advised of the initial decision.
7.3.3 Report on review
The Head of School or nominee will provide a copy of the report to the student, Dean, Course Co-ordinator, relevant lecturer(s) and Student Administration. The report will specify the:
· outcome of the review;
· process undertaken during the review; and
· reasons for the decision.
7.4.1 Application for review
A student may ask the Head of School to review a decision regarding termination of enrolment. A student seeking a review must make a case that the published University regulations or procedures have not been observed. The request must be in writing and must be received by the Head of School within 10 working days of the student being advised of the initial decision.
7.4.2 Conduct and timing of review
A Review Committee will conduct the review. This committee will comprise the following:
· a nominee of the Head of School as convener;
· two other members of staff nominated by the Head of School, not being staff involved in the original decision; and
· one student nominated by the Head of School.
The student appealing may appear in person before the Review Committee to address the issues identified in the written request for review.
The outcome of the review will be determined by the Review Committee which will report within 20 working days of the student’s lodgment of the application for review.
7.4.3 Report on review
The convener will provide the report to the Head of School. A copy of the report will also be provided to the student, Course Co-ordinator, Lecturer-in-Charge and Student Administration. The report will specify the:
· outcome of the review;
· process undertaken during the review; and
· reasons for the decision.
7.5.1 Appeal by student
A student may appeal to the Faculty Board against the outcome of the review conducted under Regulations 7.3 or 7.4. The appeal must be in writing and must be received by the relevant Dean within 10 working days of advice of the outcome of the review.
7.5.2 Grounds for appeal
The only ground for appeal is failure by the University to comply with published University regulations and procedures.
7.5.3 Conduct and timing of review
The Faculty Board will establish a Faculty Appeals Committee in each State/Territory. The Faculty Appeals Committee will comprise four members of staff and one student. The Head of School will not be on the Committee.
7.5.4 The Faculty Appeals Committee will be convened as soon as possible to hear the appeal. The student may appear in person before the Committee to address the issues identified in the written appeal. The Appeals Committee will have access to all documentation used in the review process. The Dean will advise the student in writing of the outcome within 20 working days of the student’s lodgment of the appeal against the outcome of a review under Regulation 7.3 or 7.4.
7.5.5 Report on appeal
The Faculty Appeals Committee will provide a report to the Dean. Copies of the report will also be provided to the student, Head of School, Course Co-ordinator, the Lecturer-in-Charge (where relevant) and Student Administration. The report will specify the:
· outcome of the appeal;
· process undertaken during the appeal; and
· reasons for the decision.
7.6.1 Appeal by student
The only grounds on which an appeal can be made to the Academic Board is that a student contends that the Review and Appeals Regulation has not been followed in relation to the appeal to the Faculty Board.
7.6.2 Timing of appeal
The appeal must be submitted in writing to the Academic Registrar within 10 working days of receipt of the outcome of the Faculty Board appeal.
7.6.3 Evidence in support of appeal
The appeal must be supported by documented evidence that the University regulation on Review and Appeals has not been complied with.
7.6.4 Determination of appeal
The Academic Board will deal with the appeal at its discretion.
7.6.5 Report on appeal
The Chair of the Academic Board will notify the outcome of the appeal to the student, Dean, Head of School and Student Administration. The report will specify the:
· outcome of the appeal;
· process undertaken during the appeal; and
· reasons for the decision.
8. CONFERRAL OF AWARDS
To be eligible to be admitted to any award of the University, a student must:
(a) comply with all University statutes and rules;
(b) pay all relevant fees and charges;
(c) complete all requirements prescribed for the course; and
(d) gain a grade of Pass Conceded or higher (or, for units for which ungraded results are awarded, a grade of Pass) in accordance with Regulation 5.3 in all assessable components of the course.
Awards will be conferred in accordance with procedures prescribed by the University.
PART C – NON-AWARD STUDIES
This part relates to non-award courses and units undertaken on a non-award basis. It is the responsibility of students to ensure the accuracy of their enrolment in accordance with the course requirements and these Regulations.
Course information for every non-award course will identify the extent to which the Academic Regulations apply to that course of study.
10. UNITS STUDIED ON A NON-AWARD BASIS
Subject to a place being available, the Admissions Officer may admit an applicant to study one or more units on a non-award basis. Applicants must meet unit requirements and their enrolment will be subject to all the provisions of Part B of these Regulations. They will be formally assessed in the units in which they enrol. If the student subsequently applies for and is granted admission to a course at the University, units undertaken on a non-award basis and successfully completed may be credited to that course, subject to Regulation 3.9.
Subject to a place being available, the Admissions Officer may admit an applicant to study one or more units as a cross-institutional student, for credit towards an award of another institution. Cross-institutional students must meet unit prerequisites and their enrolment will be subject to all the provisions of Part C of these Regulations. They will be formally assessed in the units in which they enrol.
Subject to places being available, a Head of School may admit an applicant to audit one or more units for a prescribed fee. Students auditing units will be provided with a grade of AU.
Students who wish to have an audited unit assessed must, by the prescribed dates, comply with University enrolment procedures and pay the remainder of the full tuition fee. Regulation 3.9 will apply to any subsequent application for credit.
PART D – GENERAL
Regulations may be altered from time to time by the Academic Board.
Notwithstanding anything to the contrary contained in these Regulations a Dean may, in any case deemed appropriate, vary, dispense with or suspend any requirements of or prescription in these Regulations. Any such action by a Dean must be reported to Academic Board at the first reasonable opportunity.
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