Faculty Assessment Policy
This document is intended to be read in conjunction with University Academic Regulation 4, which governs assessment. It is supplementary information and represents Faculty Guidelines for the implementation of those regulations concerning assessment.
††††††††††††††† Assessment processes are a means for certifying standards achieved by each student, and provide students with feedback on their learning and their ability to communicate and demonstrate that learning. The assessment tasks operative within the Faculty of Arts and Sciences are designed to facilitate and monitor the progress of each studentís learning. Assessment may determine initial competencies, provide feedback to students regarding their progress or provide suggestions for improvement. Part of the focus of both the formative assessment process and the summative assessment at the completion of each unit is to encourage development of studentsí critical and creative abilities.
††††††††††††††† Assessment will be based on a range of assessable activities, some of which may require students to be present at a designated venue. Methods of assessment will be appropriate to the objectives of the unit.
††††††††††††††† Details of the assessable activities for each unit, and guidelines specifying the criteria from each activity to be assessed are provided in the first week of each unit, via the Unit Outline. In the case of late enrolments, it is the responsibility of the student to obtain from the Lecturer-in-Charge these details in the first week of attendance in the unit.
††††††††††††††† The level of performance required from students to demonstrate progress in their learning in particular aspects of the unit will be made clear to students in writing in advance of undertaking an assessable activity.
††††††††††††††† Assessable activities will be commensurate with the weighting of the unit and the needs of the discipline, and the requirements of each assessable activity will be commensurate with the proportion of marks allocated to that activity. Written assessment tasks for students in undergraduate courses will normally be set at 3,500 words, or equivalent, for each unit of 10 credit points weighting. In postgraduate courses, written assessment tasks will normally be set at 4,500 words, or equivalent, for each unit of 10 credit points weighting.
††††††††††††††† Marks shall not be awarded for attendance. However, where attendance is a unit requirement, and is designated as such in the Unit Outline, students who do not meet the minimum attendance requirements as set by the lecturer in the Unit Outline will not meet the criteria required to pass the unit. However, individual lecturers can decide that material can be covered by some other means and give students this work to do in lieu of attendance, especially where extenuating circumstances exist for a studentís non-attendance.
††††††††††††††† Where attendance is a unit requirement, lecturers must keep an accurate record of student attendance and provide in the Unit Outline a clear statement of the conditions governing the compulsory attendance component(s) of the unit, for example:
†††††††††††† ďAttendance for the duration of all scheduled lectures and tutorials is compulsory. The Lecturer-in-Charge may grant an individual student leave from attendance at all or part of any session - it is the studentís responsibility to seek such leave. Non-attendance without leave from the Lecturer-in-Charge may result in the awarding of a Fail grade in the unit.Ē
††††††††††††††† The lecturer will be required to make available the grounds on which an action was based should a decision be the subject of a review of the grade.
††††††††††††††† All classes in which an assessment task is to be conducted must be so noted in the unit outline.
††††††††††††††† A student who, through illness or other cause beyond the studentís control, is unable to attend a class in which an assessment task is scheduled must notify the Lecturer-in-Charge of the unit concerned on or before the day of the scheduled task. A medical certificate must be provided in relation to illness; substantive evidence, in writing, must be provided in other cases within seven days.
††††††††††††††† On the basis of the evidence provided, the Lecturer-in-Charge will determine whether or not a substitute assessment task is granted. If a substitute assessment task is granted, the Lecturer-in-Charge will set, schedule, and make supervision arrangements for the task. Normally only one substitute assessment task per unit will be scheduled. The Lecturer-in-Charge will advise the student of these arrangements in writing within seven working days of the originally scheduled task. If a substitute assessment task is† not granted, the Lecturer-in-Charge will allocate a mark of zero for the task.
††††††††††††††† This procedure also applies to cases in which a student is unable to attend a substitute (rescheduled) assessment task. Repeated rescheduling is limited by the University-determined deadline for the awarding of a final grade in a unit (normally the end of the third week of the following semester). If by that time a student has been unable to complete an assessment task, the Lecturer-in-Charge, in consultation with the Head of School, must either:
∑ allocate a mark of zero for the assessment task and award a final grade;
∑ recommend to the Course Coordinator that the student be withdrawn from the unit without academic penalty (in accordance with Academic Regulation 3.4.3).
††††††††††††††† When an assessment program has been approved through the normal University process, it may be varied as a result of individual or collective negotiations with students, within the following limitations:
∑ the spirit of the original assessment requirements must not be breached;
∑ all amendments to the original assessment program must be reported in writing to the Head of School within one week of agreement to make such changes;
∑ any changes to assessment should be acknowledged in writing and each student should be given a copy.
††††††††††††††† It is expected that students will retain a copy of all work submitted for assessment, except in the case of tests and/or examinations. Where work is computer-generated, the copy should be kept on disk and/or hard copy. Work required to be prepared and submitted on disk, or on hard copy but prepared on computer, must be backed up.
††††††††††††††† Students who may experience sociocultural, linguistic, physical or intellectual difficulties should normally negotiate within the first two weeks of the semester, with the Disability Coordinator/Course Coordinator/Lecturer-in-Charge of the unit whether, as a result of their difficulty, they require an extension of assessment deadlines, an extension to the period of study, variation in the assessment task or medium of assessment, and/or academic support.
††††††††††††††† Academic support may include assistance from the studentís lecturer, from the Academic Skills Unit, or from another appropriate source. It must be noted that no student will receive a pass grade in any unit until the criteria for a pass in that unit have been met.
††††††††††††††† If a student believes that personal circumstances are likely to affect performance in an assessment in a unit, the student is responsible for notifying the Lecturer-in-Charge before the due date for submission of an assessment task. Such requests are to be made on the appropriate form and must be supported by documentary evidence, where appropriate, provided at the time of application.
††††††††††††††† Except in the case of formal examinations, material submitted for assessment will be returned to the student with comments from the assessor. Strengths and weaknesses will be clarified for each student. Material will be returned expeditiously, normally before the due date of the next assessable activity.
††††††††††††††† Where assessment material is submitted after the original due date, the assessor will return the material as soon as practicable, although in some cases, it may not be possible to do so before the due date of the next assessable activity.
††††††††††††††† Resubmission of assignments will not be allowed. Unit Outlines for all units will contain the statement:
††††††††††††††† ďAfter an assessment task has been submitted for assessment, there shall be no provision for a student to improve her/his academic standing in the unit by resubmitting work or attempting to improve the quality of the submission.Ē