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Academic Regulations TAB

INDEX

1    Definitions

3.4  Withdrawl

5.1 Examination timetables

2    Admissions

3.5  Refusal of enrolment

5.2 Examination procedures

2.1 Authority for admission

3.6  Enrolment at another institution

5.3 Breach of procedures

2.2 Eligibility for admission

3.7  Enrolment in more than one course

6    Review and appeals

2.3 Deferment of admission

3.8  Period of candidature

6.1 Preliminary dialogue

2.4 Transfer between courses

3.9  Credit

6.2 Research and higher degree status

2.5 Transfer between campuses

3.10 Substitution 3.11 Credit point limit

6.3 Student status

2.6 Timing of application for transfer

3.12 Leave of Absence

6.4 Review of a decision regarding a grade in a unit

2.7 Non award studies

4      Assessment  

6.5 Review of a decision regarding termination of enrolment

2.8 Cross-institutional studies

4.1   Assessment procedures and requirements

6.6 Appeal to Faculty Board

3.   Enrolment

4.2  Termination of enrolment

6.7 Appeal to Academic Board

3.1 Course enrolment

4.3  Assessment grades

7    Conferral of Awards

3.2 Correspondence details

4.4  Plagiarism and collusion

8    Alteration of Regulations

3.3 Addition of units

5     Examinations

9    Saving Clause

Statement on Assessment    
  

PREAMBLE

The following regulations relate to all award courses or units within award courses in the University. Other requirements specific to individual courses should be read in conjunction with these regulations.

1. DEFINITIONS
The following words and expressions have the following meanings in this document:

"Co-requisite": a requirement that must be met by enrolling in an associated unit at the same time as enrolment in the stipulated unit.

"Course": a program of study leading to a degree, diploma or other award of the University.

"Credit Points": numerical values attached to each unit or component of a course.

"Cross-institutional" relates to a student undertaking study at one institution as part of the course of study for another institution where both institutions formally recognise the study for purposes of credit.

"Fee": any course fee, late fee or other ACU charge or fine for which the student is liable.

"Full-time": enrolled for 75% or more of a standard full-time workload for that year of the course.

"Prerequisite": a requirement that must be met by a student before enrolment in the stipulated unit.

"Postgraduate": a course for which completion of an undergraduate degree is the normal entry requirement.

"Undergraduate": a post-secondary course leading to an award of Bachelor degrees and includes a graduate entry Bachelor degree. ACU also offers other post-secondary qualifications and for the purpose of these Regulations the term will include Advanced Diploma, Diploma and Certificate qualifications.

"Unit": a particular subject area within a course, which has a specified number of credit points.

A Course Co-ordinator may undertake roles under these regulations in accordance with delegations from the Head of School in respect of a particular course.

2. ADMISSION
2.1 Authority for Admission
Designated Selection Officers are authorised to act on behalf of the University to admit students to a course.

2.2 Eligibility for Admission
Eligibility for admission to a course is determined by the applicant's capacity to meet the specific entry requirements approved by Academic Board for that course.

2.2.1 Undergraduate courses
Eligibility for admission to an undergraduate course is assessed on the basis of results obtained in Australian State Year 12 courses, or other equivalent qualification or experience.

2.2.2 Postgraduate courses
Postgraduate Certificate, Postgraduate Diploma
The entry requirement for a Postgraduate Certificate or Postgraduate Diploma course is a Pass Bachelor's degree or diploma, together with vocational experience as specified in the course requirements.
Coursework Master
The entry requirement for a coursework Master's degree is a Pass Bachelor's degree with significant studies in the relevant field or relevant Postgraduate Diploma, together with any vocational experience specified in course requirements.

Research Master
The entry requirement for a research Master's degree is a Bachelor's degree with Honours at a minimum level of IIB or equivalent, or a four-year Bachelor's degree with significant studies in an appropriate field and in research methods.

Doctor of Education
The entry requirement for a Doctor of Education degree is a Master's degree in Education, together with relevant studies in research methods and in the field which the applicant intends to investigate. Applicants are required to have completed at least three years of professional experience.

Other Professional Doctorate
The entry requirement for other professional Doctorates is a Bachelor's degree with Honours or a four-year Bachelor's degree with significant studies in an appropriate field, or equivalent studies, together with vocational experience and/or other requirements specified in course requirements.

Doctor of Philosophy
The entry requirement for a Doctor of Philosophy degree is a Bachelor's degree with Honours at a minimum level of IIA or a Master's degree with significant studies in an appropriate field and in research methods.

2.2.3 Special Entry
Applicants whose educational qualifications do not satisfy the requirements for admission to a particular course but who have a sound and sufficient basis for application supported by relevant documentation may be granted admission to the course by the Head of School.

2.2.4 Students Excluded from Other Institutions
Applicants who are currently serving a period of exclusion from another university or tertiary institution will not be considered for admission until that period of exclusion has been completed. In cases where no specific period of exclusion has been identified, the applicant will be considered for admission not earlier than two semesters from the date of exclusion.

2.2.5 English Language Proficiency
Any student seeking admission on the basis of a qualification undertaken in a language other than English must demonstrate English language proficiency.
International students seeking admission must satisfy standard admission requirements for the relevant course, together with English-language proficiency requirements.

2.3 Deferment of Admission
Students may apply to defer the offer of a place in an undergraduate course, subject to the
following provisos:

(a) Requests for deferment must be lodged prior to the first week of the relevant semester;
(b) While deferments are normally granted, Faculties may choose not to grant deferments in any one year;
(c) Deferments are not normally granted in the mid-year admissions round;
(d) The maximum duration of a deferment is twelve months;
(e) Deferment can only be granted for the course in which the student has received the offer of a place;
(f) Deferments cannot normally be transferred to the same course at another campus.

2.4 Transfer between Courses
2.4.1 No change in financial status
Students who have successfully completed at least one semester of study at the University may apply for transfer to another course of the University at the same or another campus. Students must meet the entrance requirements and selection criteria for the course to which they are transferring (Regulation 2) and must follow normal admission and withdrawal procedures (Regulation 3.4) for the respective courses.

2.4.2 Transfer from fee paying to HECS liable place
An undergraduate student enrolled on a fee paying basis may not apply to transfer to the same or another course on a HECS liable basis unless they have completed 80 credit points in the course in which they enrolled on a fee paying basis.

2.5 Transfer between Campuses
Students who have completed at least one semester may apply for transfer within the same course between campuses of the University. A determination on the transfer application will take into account the academic status of the student, availability of student places, and compatibility in relation to the delivery of the course at each campus (eg majors, specialisations offered).

2.6 Timing of Application for Transfer
Transfers are available only from the commencement of a semester and must be lodged with Student Administration and approved by the Course Co-ordinator in the School to which the student is transferring.

2.7 Non-Award Studies
Subject to a place being available, the Selection Officer may admit an applicant to study one or more units that are part of award programs at the University without proceeding to an award of the University. Applicants must meet unit prerequisites. They will be formally assessed in the units in which they enrol. If the student subsequently applies for and is granted admission to an award course at the University, non-award units successfully completed may be credited to that course, subject to Regulation 3.9.

2.8 Cross-institutional Studies
Subject to a place being available, the Selection Officer may admit an applicant to study one or more units that are part of an award program as a cross-institutional student, for credit towards an award of another institution. Cross-institutional students must meet unit prerequisites and will be formally assessed in the units in which they enrol.

3. ENROLMENT
3.1 Course Enrolment
3.1.1 Requirements for enrolment and re-enrolment
In order to become an enrolled student, a person who has been offered a place in a course must complete the required enrolment procedures. Enrolment is not complete until all relevant University and government fees and charges have been paid or approved payment arrangements have been made. Each year at re-enrolment time continuing students must complete the relevant re-enrolment procedures by the prescribed date.

3.1.2 Late enrolment and re-enrolment
A person who fails to complete enrolment or re-enrolment procedures by the due date will be required to pay a late fee in order to be an enrolled student. Enrolment in a course will not be accepted after the date prescribed by the University.

3.1.3 Cancellation in event of fraudulent basis of admission
The Academic Registrar will cancel enrolment if an applicant is found to have been admitted on the basis of fraudulent or misleading information. Fees paid may be forfeited.

3.2 Correspondence Details
3.2.1 Correspondence from University
Correspondence from the University will be sent to the mailing address notified on the enrolment or variation of enrolment form, except where students have provided an alternative address for specific periods of the year. Students will be deemed to have received correspondence by the normal postal delivery time.

3.2.2 Correspondence from student
Correspondence from a student will be deemed to be effective on the date of its receipt by the University.

3.2.3 Change of name and address
Students must notify the University immediately and in writing of any change of name or mailing address. Documentary evidence such as a marriage certificate must be provided as proof of change of surname.

3.3 Addition of Units
Subject to the approval of the Course Co-ordinator a student may add units to an existing enrolment, provided that such changes are requested:

(a) within the first three weeks in a semester; OR
(b) before commencement of lectures in the case of units offered in a summer school or by weekend or another intensive mode.

3.4. Withdrawal
3.4.1 Withdrawal from units
Advice should be sought from the Course Co-ordinator before withdrawing from units.

3.4.2 Non-effective enrolments
If a student withdraws:

(a) before the end of week three of lectures in a semester; OR

(b) before commencement of lectures in the case of a summer school, or
units offered by weekend or another intensive mode

the enrolment will be regarded as non-effective and will not be recorded on the transcript.

3.4.3 Withdrawal without academic penalty
A student may withdraw from a unit without academic penalty up to:

(a) 31 March for units commencing in first semester,

(b) 31 August for units commencing in second semester,

(c) completion of one third of practicum, if the unit is only undertaken in practicum mode.

(d) the end of the first day of lectures in the case of summer school or units offered by weekend or another intensive mode.

3.4.4 In special circumstances a student may withdraw from a unit without academic penalty after the above dates if the Course Co-ordinator determines that such a withdrawal is warranted.

3.4.5 Withdrawal with academic penalty
A student who withdraws from a unit after the dates listed in Regulation 3.4.3 but prior to Examination Week will be recorded as having failed the unit.

3.4.6 Withdrawal from course
A student who withdraws from all units in a semester or fails to enrol in any units in a semester without obtaining Leave of Absence is deemed to have withdrawn from the course and must apply for re-admission under Regulation 2.

3.5 Refusal of Enrolment
Outstanding debts
A student who is in debt to the University because of non-payment of any fee, charge or other debt to the University and who fails to make satisfactory settlement of that debt after notice from the University may not be permitted by the Academic Registrar to enrol or re-enrol until satisfactory arrangements have been made for settlement of the debt.

3.6 Enrolment at another Institution
Subject to approval by the Course Co-ordinator a student may be enrolled concurrently at another tertiary institution in a unit or units which, if successfully completed, will be credited to the student's course in this University.

3.7 Enrolment in more than one Course
A student may not normally enrol concurrently in more than one course. This provision may be waived in exceptional circumstances with the approval of all relevant Heads of Schools.

3.8 Period of Candidature
The minimum and maximum period for completion of a course will be specified by Academic Board for each course and prescribed in course requirements. The maximum period of candidature will normally be one year more than twice the minimum period. The maximum period will not include any period of approved Leave of Absence (Regulation 3.12) or termination of enrolment from the course (Regulation 4.2).

3.9 Credit
3.9.1 Credit for previous study or learning
The Course Co-ordinator may grant credit towards an award of this University for previous tertiary studies and/or recognised prior learning. Credit may be in the form of any one or more of the following:

Specified Credit credit granted for one or more units of the course;

Block Credit credit granted for complete sections, such as semester or year of the course;

Unspecified Credit credit granted, usually in the form of credit points, if previous study does not correspond precisely with components of the course or for recognised prior learning. Unspecified credit is granted only for elective or general studies components of courses. It cannot be granted in courses which do not contain such components.

Specified Credit will only be granted if the student has previously passed subjects substantially the same as the unit/s for which Specified Credit is sought.

If Block or Unspecified Credit is granted the amount of credit granted will be expressed in terms of credit points and identified in terms of the course completion requirements. Credit will not be granted for segments of a unit.

3.9.2 Maximum allowable credit
The maximum credit that may be granted on the basis of previous studies or recognised prior learning is:

Bachelor's [4th Year Upgrade] half of the course
Bachelor's degree two-thirds of the course
Honours requirements nil
Graduate Certificate half of the course
Graduate Diploma half of the course
Master's degree excluding theses, dissertations or research projects:
two thirds of the course in the case of a 120 credit point degree;
one half of the course in the case of an 80 credit point degree.

3.9.3 Time limit

A student will not be granted credit for units completed more than ten years previously, unless approved by the Head of School on the basis of evidence of subsequent development and life or work experience in the discipline.

3.9.4 Credit once only
A unit may be credited to only one completed award of this University.

3.9.5 Level of prior studies for which credit may be granted
In an undergraduate course credit may be granted on the basis of prior successful undergraduate or postgraduate studies. In a postgraduate course credit may be granted on the basis of prior successful postgraduate studies only.

3.9.6 Application for review of credit granted
A student who is dissatisfied with the decision concerning credit may write to the Head of School seeking a review of the decision. The decision of the Head of School will be final.

3.10 Substitution
In special circumstances the Course Co-ordinator may approve a student's substituting an equivalent unit from this or another university for a required unit in a course.

3.11 Credit Point Limit in a Semester
Students wishing to enrol in more units than a normal full-time course load in any semester must first obtain the written approval of the Course Co-ordinator. The student's previous academic record will be taken into account in determining approval.

3.12 Leave of Absence
3.12.1 Application
A student seeking Leave of Absence must apply to the Course Co-ordinator and provide evidence of special circumstances which warrant the granting of such leave. Leave of Absence will not be granted until results have been recorded for at least one semester in the course.

3.12.2 Effect of Leave of Absence
If a student has been granted Leave of Absence during a semester, the results of units in progress are subject to Regulation 3.4.

3.12.3 Status during Leave of Absence
A student granted Leave of Absence is not an enrolled student but is entitled to re-enrol at the end of the period of leave.

3.12.4 Return from Leave of Absence
Any student granted Leave of Absence must comply with procedures for re-enrolment. A student returning from Leave of Absence must do so at the commencement of a semester.

3.12.5 Maximum Leave of Absence
The maximum cumulative period of Leave of Absence is two semesters.

3.12.6 Applicable course rules upon re-enrolment
A student returning from Leave of Absence must complete the course in accordance with the conditions and course regulations in force at the time of the return.

3.12.7 Failure to re-enrol after Leave of Absence
A student who does not re-enrol after a period of Leave of Absence will be deemed to have withdrawn from the course (Regulation 3.4.6) and must apply for re-admission.

4. ASSESSMENT
4.1 Assessment Procedures and Requirements
4.1.1 Designation of Lecturer-in-Charge
There will be a Lecturer-in-Charge, nominated by the Head of School, for each unit offered by that School. The Lecturer-in-Charge of the unit is responsible for coordinating the preparation of Unit Outlines and for coordinating results in accordance with School guidelines.

4.1.2 Unit Outline
By the end of the first lecture week the Lecturer-in-Charge of the unit is to make a Unit Outline available to each student enrolled in that unit. The Unit Outline includes details of unit objectives, assessment tasks, percentage of marks allocated to assessment tasks, dates for the submission of assessment, and any special requirements of that unit.

4.1.3 Attendance requirements
Attendance at scheduled lectures and classes is expected. It is compulsory to attend classes so designated in Unit Outlines.

4.1.4 Allocation of grades
Grades in a unit are assigned by the Lecturer-in-Charge, and must be ratified by the Head of School or nominee prior to submission to Student Administration; if the Head of School or nominee is unable to ratify a grade the Head is entitled to seek the opinion of a second expert examiner in consultation with the Lecturer-in-Charge. A student's grade in a unit may be changed only within six months of the original allocation of final grade and then only with the approval of the relevant Head of School, or as provided under Regulation 6.

4.1.5 Factors affecting performance
If a student believes that personal circumstances are likely to affect performance in an assessment task in a unit the student is responsible for notifying the Lecturer-in-Charge and Course-Co-ordinator before the due date for submission of an assessment task. Alternatively, students may discuss their concerns with the appropriate Head of School, prior to the submission date for an assessment task.

4.1.6 Extension for an assignment
A student may apply to the Lecturer-in-Charge for an extension to the submission date of an assignment. Requests for extension shall be made on or before the due date for submission, and must demonstrate exceptional circumstances which warrant the granting of an extension.
Assignments submitted after the due or extended date will incur a 10% penalty of the maximum marks available for that assignment. Assignments received more than three calendar days after the due or extended date will not be allocated a mark.

4.1.7 Extension for submission of Honours thesis
An Honours student may apply to the Head of School for an extension to the submission date of an Honours thesis. Requests for extension shall be made on or before the due date for submission, and must demonstrate exceptional circumstances which warrant the granting of an extension. The maximum extension which may be granted is 6 months.

4.2 Termination of Enrolment
4.2.1 Grounds for termination of course enrolment
A student's enrolment in a course of study is terminated, unless otherwise determined by the Head of School, if the student has:
(a) failed any core unit, or equivalent unit, in the course on three occasions; or
(b) failed the same clinical or a teaching practicum (or other assessable professional practical experience unit) on two occasions or failed two separate teaching practicum units; or
(c) exceeded the maximum time for completion of the course; or
(d) failed more than 75% of the credit points for units in which the student enrolled over any two consecutive years.

Waiver of termination of enrolment by a Head of School will be reported to the School
Committee at the first reasonable opportunity.

4.2.2 Effective date of termination
Students identified as liable for termination of enrolment in a course will have their enrolment terminated by the Head of School with effect from the end of the semester during which they become liable.

4.2.3 Request for review of termination
Students who feel they have grounds to have the termination reviewed may do so under the provisions of Regulation 6.

4.2.4 Application for re-admission to same course
Any subsequent application for re-admission in the same course will not be considered until at least three semesters have elapsed from the date of termination. Admission is subject to approval by the Head of School.

4.2.5 Application for admission to different course
Students who have had their enrolment in a course terminated may subsequently apply for admission to any other course at the University.

4.3 Assessment Grades
4.3.1 Time for completion of unit requirements
It is expected that each student shall complete the assessment requirements for all relevant units no later than the end of the Academic Board-defined examination period for the relevant semester.

4.3.2 Result grades
All units shall be assessed and recorded according to the following codes:

 

Description

% Range

Honours grades

First Class Honours

Second Class Honours - Division A

Second Class Honours - Division B

Third Class Honours

Fail

85-100

75-84

65-74

50-64

0-49

HI

HIIA

HIIB

HIII

NN

Final Result Grades

High Distinction

Distinction

Credit

Pass

Pass Conceded

Fail

85-100

75-84

65-74

50-64

 

0-49

HD

DI

CR

PA

PC

NN

When a unit is assessed on a Pass/Fail scale

Pass

Fail

50-100

0-49

PS

NN

When a student withdraws from a unit in accordance with Regulation 3.4.3 or 3.4.4.

Withdrawn Without Academic Penalty

WW

When a student withdraws from a unit outside the provisions of Regulation 3.4.3 or 3.4.4

Withdrawn -  Fail

WN

When a student has been granted Credit for a unit (Regulation 3.9.1)

Credit Granted

CG

If a final result for a unit is not available at the end of a semester and re-enrolment is not necessary

Unit extends over more than one semester

Thesis awaiting examination

YY

TE

When a unit is offered across more than a single semester and a final result is not available at the end of a semester

In Progress

IP

When a unit is offered within a single semester and a final result is not available at the end of the semester –

(a)            Field Experience, Industry Experience, Offshore, Distance Education and Thesis units or

(b)            Any other unit

  Assessment Incomplete

(Note:  An incomplete result must be converted to a Final Result Grade no later than the third week of the next semester or, for  Field Experience, Industry Experience, Offshore, Distance Education and Thesis units, by a date determined by the Course Co-ordinator*. If at the expiry of that time no final result grade has been assigned to the unit, it will be recorded as a Fail – NN)

Assessment Pending

YY











IN

If a student has been granted a Deferred Examination  (Note:  This code must be converted to a Final Result Grade no later than the third week of the next semester)

Deferred Examination

DE

* Delays in finalisation can cause difficulties for students in terms of graduation, application for scholarships and applications to enrol at other institutions.

Note: Lecturers-in-Charge of units should be able to demonstrate in writing to the Head of School or assessment review committee that their assessment components include tasks that fall on the full range of the performance scale that extends from elementary to sophisticated performance.

In undergraduate units that have 30 students or more it is expected that normally no more than 20% of the students would be awarded Distinction and High Distinction grades, between 20% and 25% would be awarded Credit grades and up to 15% would be awarded Pass Conceded or Fail grades. In units with fewer than 30 students, Lecturers-in-Charge should be guided by this distribution. In situations where there is a significant deviation from these percentages, the Lecturer-in-Charge should be able to demonstrate to the Head of School, or an assessment review committee established by the Head of School, relevant evidence to substantiate the decision. Where such evidence is not available, grades will be scaled to achieve the expected distribution.

In postgraduate units a higher level of performance would be expected. The Lecturer-in-Charge should be able to demonstrate to the Head of School the appropriateness of the recommended grade distribution.

4.3.3 Pass Conceded
A student may be awarded a Pass Conceded grade by the Head of School in exceptional circumstances. A Pass Conceded grade does not meet prerequisite requirements for enrolment in units requiring a minimum of a pass grade. A Pass Conceded grade may only be redeemable upon the student re-enrolling in the unit in a subsequent semester and attaining a grade of Pass or better. A pass degree student may not accumulate a Pass Conceded grade in units amounting to more than 15% of the total credit points required for completion of the award. A unit in which a Pass Conceded grade has been awarded may not be counted towards the requirements of an Honours year, postgraduate coursework or research program.

4.4 Plagiarism and Collusion
4.4.1 Definition
Plagiarism occurs when a student submits the work of another person or persons with the intention of having it assessed or accepted as her/his own work. Collusion involves the submission of separate assignments by individual students where the work is almost identical or mostly the work of one of them. Collusion does not apply to an assignment in which students have been allowed to work in groups to submit a single assignment.

Examples
(a) Plagiarism: An assignment that is copied almost entirely from another source such as a published article, text, internet source or another student's assignment. Plagiarism also occurs when an assignment is constructed of segments drawn from one or a number of sources without attribution, linked by comments produced by the student.

(b) Plagiarism: Failure to acknowledge indebtedness to books, articles and other sources such as the internet. Students should make it clear when they are using a direct quotation from another work. They should also indicate by the appropriate method of footnoting or referencing if they have used an idea or an argument which is heavily dependent on the work of another person.

(c) Collusion: Use, without full acknowledgment as specified above, of a completed assignment or a draft produced by another student when preparing an assignment. In some units students may collaborate on a project, sharing materials or data collected and discussing the interpretation of such material. If the work is individually submitted, collaboration should be acknowledged and the formulation of ideas and conclusions in the paper must be the independent work of each student.

4.4.2 Investigation of suspected plagiarism/collusion
If plagiarism and/or collusion in any work submitted for academic assessment appears to have occurred, the matter must be brought to the attention of the Head of School responsible for that unit. The Head of School will investigate the circumstances and, if satisfied that plagiarism and/or collusion has occurred, may rule that the student has failed the unit. Such breach will be notified to the Head of School (if different from the above) responsible for the course in which the student is enrolled, and to Student Administration.

4.4.3 Exclusion on second occurrence
In the event of a second occurrence of plagiarism, and/or collusion, the Head of School responsible for the course in which the student is enrolled will recommend to the Academic Registrar that the student be excluded from the University. A copy of the recommendation will be provided to the student. A student may appeal this decision to Academic Board, on procedural grounds only, within 10 working days of notification of the decision. The Academic Board will deal with the appeal at its discretion.

4.4.4 Consequences of exclusion
Upon exclusion, any subsequent application for re-enrolment will not be considered until at least three semesters have elapsed from the date of exclusion. Re-enrolment is subject to approval by the relevant Head of School.

5. EXAMINATIONS
These regulations refer to examinations formally scheduled and conducted by the University in designated examination periods.

5.1 Examination Timetables
The examination timetable will be posted on campus noticeboards approximately three weeks before the examination period begins. It is the responsibility of each student to ascertain the correct information regarding dates, times and venues of examinations. Information regarding examination times will not be given over the telephone. Students who misread the examination timetable will not be entitled to another examination.

5.2 Examination Procedures
5.2.1 Starting time
Times listed on the timetable are the times when students are allowed to commence reading or commence the examination, if there is no provision for reading time.

5.2.2 Reading time
Unless otherwise specified, 10 minutes are allowed for reading time prior to the commencement of writing the examination. Candidates must not commence writing until the Supervisor has given permission.

5.2.3 Late arrival
Candidates who arrive within the first 30 minutes after starting time will be permitted to undertake the examination but will not be allowed additional time. Candidates who arrive more than 30 minutes after the starting time for an examination will not be admitted to the examination.

5.2.4 Identification
ID cards must be brought into each examination, produced on demand, and displayed prominently on desks during the examination.

5.2.5 Attendance form
Candidates must complete an attendance form at every examination. The completed form must be placed on the top right-hand corner of the desk. It will be collected after 30 minutes of writing time has elapsed.

5.2.6 Application for deferred examination
A candidate who, through illness or other cause beyond the candidate's control, is unable to attend an examination is required to lodge with the Examinations Officer, within five working days of the day of the examination, an application to sit for a deferred examination. A medical certificate must be provided in relation to illness, certifying that the student received medical attention on or before the scheduled time of examination. A statutory declaration of the reason for non-attendance at the examination must be provided in other cases. The Course Co-ordinator will determine whether the student is to be given a deferred examination.

5.2.7 Failure to attend deferred examination
A candidate who, through illness or other cause beyond the candidate's control, fails to attend a deferred examination may apply for alternative assessment, following the same procedure as used for the original application. The application should be forwarded to the Course Co-ordinator within five working days of the original deferred examination; approval will only be granted in exceptional cases.

5.2.8 Illness during examination
If a candidate becomes ill during an examination, the Supervisor should note the time elapsed and the nature of the illness; no extra time will be allowed for the student to complete the examination. If the candidate cannot continue with the examination, the Supervisor will note this and report the matter to Student Administration who will refer it to the Course Co-ordinator. The Course Co-ordinator will determine whether the student is to be given a deferred examination.

5.2.9 Early departure from examination room
Except in the circumstance provided for in 5.2.8 above, candidates must not leave the examination room until 30 minutes after the writing time for an examination commenced, nor during the final 10 minutes of an examination.

Candidates who wish to leave the examination early should raise a hand and remain seated until the Supervisor has collected their answer papers. They may then leave.

5.2.10 Communication within examination room
There must be no communication of any kind between candidates in the examination room. A candidate must not in any way give assistance to, or receive assistance from, any other candidate during an examination.

5.2.11 Materials excluded from examination room
All textbooks, dictionaries, calculators, notes, manuscripts, bags, other materials or devices, or special assistance, except those items specifically authorised for the examination by the Lecturer-in-Charge of the unit, must be left outside the examination area.

5.2.12 Removal of examination materials
No examination stationery may be removed from the examination room. All unused materials and scrap papers must be left on the candidate's desk.

5.2.13 Conclusion of examination
At the conclusion of the examination all candidates must remain seated and hand in their answer papers. Candidates may leave when all papers have been collected and the Supervisor gives permission to leave.

5.2.14 Students with special needs
Adjustments to the examination conditions for students with special needs may be approved by the Course Co-ordinator. If the special need relates to disability the Course Co-ordinator shall consult with the relevant Disability Liaison Advisor in determining the adjustment to the examination conditions.

5.3 Breach of Procedures
5.3.1 Expulsion from examination room
The Supervisor may immediately expel from the examination room any candidate who commits an infringement of Examination Room Procedures.

5.3.2 Report
The Supervisor will report misconduct in an examination to the Examinations Officer who will refer it to the Head of School responsible for the unit. The Head of School may refer the case to the Designated Officer for determination under the Student Code of Conduct.

6. REVIEW AND APPEALS
6.1 Preliminary Dialogue
6.1.1 Clarification of result or grade
If a student wishes to obtain clarification about a result for an item of assessment or grade in a unit, the matter must be raised with the Lecturer-in-Charge of the unit within 10 working days of receipt of the result or grade in question.

Where the Lecturer-in-Charge cannot be contacted, the student may submit a formal request in writing to the Head of School responsible for the unit within 10 working days of receipt of the grade. That request must set out the basis on which the student is seeking clarification, relative to the marking schema in the Unit Outline, or make a case that published University regulations or procedures have not been observed. Lodgement of such a request does not prejudice the student's rights under Regulation 6.4.

6.1.2 Clarification of termination of enrolment
In relation to matters associated with termination of enrolment the student may seek clarification from the Course Co-ordinator within ten working days of receipt of notification of that termination.

6.1.3 Progression to review
A student who is dissatisfied with the outcome of this informal process may request a review as outlined in Regulation 6.4 or 6.5.

6.2 Research Higher Degree Students
6.2.1 Doctor and Master of Philosophy students
Review and appeals regulations for students enrolled for Doctor of Philosophy or Master of Philosophy degrees are specified in the Doctor of Philosophy and Master of Philosophy regulations. Appeals to the Academic Board under those regulations must be made in writing to the Academic Registrar within 10 working days of receipt of a review decision of the Research and Research Training Management Committee. The Academic Board will deal with the appeal in accordance with Regulation 6.7.

6.2.2 Doctor of Education students
Doctor of Education degree review and appeals matters relating to the dissertation follow the same procedures as for the Doctor of Philosophy degree. Review and appeal matters relating to students enrolled in coursework units are dealt with in accordance with Regulations 6.3, 6.4, 6.6 and 6.7.

6.3 Student Status
A student who has requested a review or submitted an appeal may continue in the course until the outcome of the review or appeal is known.

6.4 Review of a Decision regarding a Grade in a Unit
6.4.1 Application for review
A student may ask the Head of School responsible for a unit to review the grade awarded in that unit. The request must be in writing and be received within 10 working days of advice of the grade to the student. A review may only be requested on grounds that the published University regulations or procedures have not been observed.

6.4.2 Conduct and timing of review
The Head of School or nominee will conduct the review. If the Head of School or nominee is also the assessing lecturer the material will be referred to another staff member nominated by the Dean.

The Head of School or nominee may interview the relevant lecturer(s) and the student on the basis of the written request.

The Head of School or nominee may seek advice from another lecturer in the discipline area.

The Head of School or nominee will determine any amendment to the original grade.

The Head of School or nominee will report within 20 working days of the student's being advised of the initial decision.

6.4.3 Report on review
The Head of School or nominee will provide a copy of the report to the student, Dean, Course Co-ordinator, relevant lecturer(s) and Student Administration. The report will specify the:
· outcome of the review;
· process undertaken during the review; AND
· reasons for the decision.

6.5 Review of a Decision regarding Termination of Enrolment
6.5.1 Application for review
A student may ask the Head of School to review a decision regarding termination of enrolment. A student seeking a review must make a case that the published University regulations or procedures have not been observed. The request must be in writing and must be received by the Head of School within 10 working days of the student's being advised of the initial decision.

6.5.2 Conduct and timing of review
A Review Committee will conduct the review. This committee will comprise the following:
· a nominee of the Head of School as convener;
· two other members of staff nominated by the Head of School, not being staff involved in the original decision;
· one student nominated by the Head of School.

The student may appear in person before the Review Committee to address the issues identified in the written request for review.

The outcome of the review will be determined by the Review Committee which will report within 20 working days of the student's being advised of the initial decision.

6.5.3 Report on review
The convener will provide the report to the Head of School. A copy of the report will also be provided to the student, Course Co-ordinator, Lecturer-in-Charge and Student Administration. The report will specify the
· outcome of the review;
· process undertaken during the review; AND
· reasons for the decision.

6.6 Appeal to Faculty Board
6.6.1 Appeal by student
A student may appeal to the Faculty Board against the outcome of the review conducted under Regulations 6.4 or 6.5. The appeal must be in writing and must be received by the relevant Dean within 10 working days of advice of the outcome of the review.

6.6.2 Grounds for appeal
The only ground for appeal is failure by the University to comply with published University regulations and procedures.


6.6.3 Conduct and timing of review

The Faculty Board will establish a Faculty Appeals Committee in each State/Territory. The Faculty Appeals Committee will comprise four members of staff and one student. The Head of School will not be on the Committee.

6.6.4 The Faculty Appeals Committee will be convened as soon as possible to hear the appeal. The student may appear in person before the Committee to address the issues identified in the written appeal. The Appeals Committee will have access to all documentation used in the review process. The Dean will advise the student in writing of the outcome within 20 working days of the student's being advised of the outcome of the initial review under Regulation 6.4 or 6.5.

6.6.5 Report on appeal
The Faculty Appeals Committee will provide a report to the Dean. Copies of the report will also be provided to the student, Head of School, Course Co-ordinator, the Lecturer-in-Charge (where relevant) and Student Administration. The report will specify the
· outcome of the appeal;
· process undertaken during the appeal; AND
· reasons for the decision.

6.7 Appeal to Academic Board
6.7.1 Appeal by student
The only ground on which an appeal can be made to the Academic Board is that a student contends that the Review and Appeals Regulation has not been followed in relation to the appeal to the Faculty Board.

6.7.2 Timing of appeal
The appeal must be submitted in writing to the Academic Registrar within 10 working days of receipt of the outcome of the Faculty Board appeal.

6.7.3 Evidence in support of appeal
The appeal must be supported by documented evidence that the University regulation on Review and Appeals has not been complied with.

6.7.4 Determination of appeal
The Academic Board will deal with the appeal at its discretion.

6.7.5 Report on appeal
The Chair of the Academic Board will notify the outcome of the appeal to the student, Dean, Head of School and Student Administration. The report will specify the

· outcome of the appeal;
· process undertaken during the appeal; AND
· reasons for the decision.

7. CONFERRAL OF AWARDS
7.1 Awards will be conferred in accordance with procedures prescribed by the University.

7.2 Students who become indebted to the University after enrolment procedures are complete will not be allowed to graduate until such debt is paid or satisfactory arrangements made for settlement of the debt.

8. ALTERATION OF REGULATIONS
Regulations may be altered from time to time by Academic Board.

9. SAVING CLAUSE
Notwithstanding anything to the contrary contained in these Regulations a Dean may, in any case deemed appropriate, vary, dispense with or suspend any requirements of or prescription in these Regulations. Any such action by a Dean must be reported to Academic Board at the first reasonable opportunity.

 

ASSESSMENT
Assessment at Australian Catholic University may include a range of methods such as formal end of semester examinations, continuous assessment throughout the semester, written assignments, essays and field trips/projects. Students will be advised at the commencement of their studies as to what methods will be used.